Privacy Policy
Privacy collection notification for candidates and job applicants
We will need to collect personal information about you, your work performance, your work experience and qualifications, aptitude test results, and other information in connection with your possible work placements.
We typically collect personal information when you register with us or apply for a job through us, when we conduct candidate screening and assessment, and when we receive reports of your performance from employers with whom we have placed you. If you only browse our website, we do not collect information that identifies you personally, though we may collect information related to your visit to our website.
Website cookies
The term "cookie" refers to a small piece of data that is stored on the hard drive of your computer. Virtually all websites utilise cookies, which do not pose a threat to your system. At Automotive Employment, we employ cookies to track your activity to optimise your browsing experience on our website. By analysing the information collected through cookies, we can customise our presentation of options to better align with your preferences during future visits. Additionally, cookies are used to analyse traffic and for advertising purposes.
If you wish to manage the types of cookies you accept, you may do so by modifying your browser settings. To decline cookies that are not essential for the basic features of our website, you may opt-out by changing your browser preferences. However, please note that rejecting all cookies may limit your access to the full range of our website's features. Since each browser is different, refer to the "Help" menu of your browser to learn how to change your cookie preferences.
Our use of cookies serves two primary purposes:
To monitor your activity on our website, which allows us to identify any individual or group patterns that may emerge. This data helps us to improve our website and services to better meet the needs of our visitors.
To suggest job opportunities that we believe align with your interests. By using cookies to tailor our advertising, we aim to minimise the time and effort you need to invest in your job search, while increasing your chances of finding the employment you desire.
Progressing your application
Who will be collecting your personal and sensitive information?
Your personal information will be collected by Automotive Employment for its own use being to assess your application for the purposes of employment.
Your personal information will be held by Automotive Employment and will be held in a secure applicant vetting system.
Some of your personal information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members, or in the Cloud when we are using cloud storage or cloud-based services. The devices use secure apps that pair with the vetting systems we use.
How to contact us
If you wish to contact us about your personal information, please use the contact us section of this website during normal New Zealand office hours which are 8h30 to 17h00, Monday to Friday. You can also call +64 9 271 3200.
Personal information about you that we collect from others
We collect personal information about you from other people including referees, previous employers, professional registration authorities or educational institutions, who may be in a position to provide us with information that we may use to assess your suitability to be placed in or continue in positions that you may be offered.
We may also collect personal information about your work performance from employers with whom we have placed you. We would use the information to manage our post-placement obligations, including managing any candidate replacement guarantee which we might be required to honour.
Legal requirements for personal information
Some laws such as taxation law, immigration law, laws regulating employment agencies, laws relating to national security, laws relating to professional or trade registration, labour hire licensing laws, public health laws, and laws for the protection of certain classes of people (such as children or the elderly) may require that we collect certain types of information (including criminal history and evidence of your right to work) from you that is relevant to the position/s for which you may be applying.
There may be cases where our duties require us to obtain and disclose certain types of personal information relevant to specific jobs. When requesting information of this type we will tell you whether the supply of that information by you is mandatory or voluntary.
If you do not give us all or part of the information we need:
We may be limited in our ability to locate suitable work for you
We may be limited in our ability to place you in work
We might decline to represent you in your search for work or put you forward for particular positions
Your personal information will be used in connection with:
Our assessment of your suitability for registration with us
The necessary validation (including from appropriate third-party sources) of your resume/CV, nominated references, or stated qualifications, experience, training, or abilities. Where we require third party validation, we will tell you how we propose to obtain it
Your actual or possible work placement
Your performance appraisals
Any test or assessment (including medical tests and assessments) that you might be required to undergo
Our assessment of your ongoing performance and prospects
Our identification of your training needs
Suggestions we may make to you, whilst you remain registered with us, for further training in connection with work of the type that you are seeking through us
Any workplace rehabilitation in which you and we are involved
Our management of any complaint, investigation, or inquiry in which you are involved
Any reference that we may give concerning your work
Our statutory compliance obligations
Payroll functions
Determining what (if any) fees may be payable by our clients in respect of your actual or potential work placements
Immigration information if you are using our in-house Licensed Immigration Adviser
Your personal information may be disclosed to:
Potential and actual employers and clients with your permission
A person who seeks a reference about you
A professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information
A Workers Compensation body
Our contractors and suppliers e.g., our payroll services providers, IT contractors, internet service suppliers and database designers, some of whom may be offshore.
A parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you.
Any person with a lawful entitlement to obtain the information
Disclosure of your personal information to overseas recipients
Background Checking
If we need to conduct background screening with overseas based organisations, we are likely to disclose some of your personal information to overseas recipients. For example, if you have worked with an overseas employer, we might need to disclose your name, identifying details and the type of work you are seeking to your previous employer to the extent necessary to enable us to undertake suitable reference checking. Permissions are sought prior to obtaining references.
The countries in which the overseas recipient to whom would be likely to disclose your personal information, in those circumstances, are likely to be those where the organisation is based. Permission to obtain these references is also sought prior to doing so.
Our Privacy Policy contains information about how you may access personal information that is held by us and seek correction of that information.
Electronic transactions
We conduct transactions electronically as well as in hard copy and by face-to-face measures. It is important that you understand that there are risks associated with the use of electronic technologies and the use of the internet and you should take all appropriate steps to protect your personal information.